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Assistant Librarians

Descriptions & Duties

  • Assistant Librarians assist Librarians to organise and operate systems for handling library materials and files. They may also be required to prepare collections of artwork and historic items, specimens and artefacts, and arrange exhibitions.
    They are responsible for providing assistance to Librarians in daily operations, in acquisitions of library materials and maintenance of collections of books, periodicals, magazines, newspapers, and audio-visual and other materials;
    monitoring the registration of new patrons and the issue of library cards;
    determining the location of library materials and resources, including books, periodicals, journals, newspapers, and pictures;
    processing new materials and maintaining records of items received, stored, issued, and returned according to library system;
    overseeing the update and maintenance of computer databases, library records and circulation systems;
    cataloguing books, publications, and other items according to established procedure and returning them to shelves, files, or other designated storage areas;
    collaborating with colleagues to organize changing exhibitions of varying scope in library;
    assisting in developing educational programs, including tours, workshops, lectures, symposia and other educational sessions in library.

Generic Competencies

Physical Abilities

Physical abilities

  • Physical strength
  • Eye hand coordination / precision / dexterity


Importance:2 (Max:5) 

Skill is occasionally required


Technology Skills

Technology skills

  • Computer literacy
  • Application of technology


Importance:3 (Max:5) 

Skill is basically required


Cognitive Abilities

Cognitive abilities

  • Creativity
  • Visualisation
  • Logical thinking


Importance:4 (Max:5) 

Skill is frequently required


Comprehension And Expression

Comprehension and expression skills

  • Reading comprehension
  • Oral / written expression


Importance:4 (Max:5) 

Skill is frequently required


Social Skills

Social skills

  • Communication
  • Negotiation
  • Persuasion


Importance:3 (Max:5) 

Skill is basically required


Organisation And Execution Skills

Organisation and execution skills

  • Planning
  • Organising
  • Judgement
  • Decision making


Importance:4 (Max:5) 

Skill is frequently required


Problem Solving Skills

Problem solving skills

  • Ability to solve simple and complex problems effectively and efficiently


Importance:3 (Max:5) 

Skill is basically required


Management Skills

Management skills

  • Leadership
  • Management of finance / time / people / other resources


Importance:4 (Max:5) 

Skill is frequently required


Trade Specific Competencies

Operation and management knowledge of libraries

Assistant Librarians must be familiar with the operation of library and have related management knowledge, including book classification and cataloguing, so as to provide users with comprehensive library services.

General Requirements

Academic qualification

  • usually have a recognised bachelor's degree; generally possess a postgraduate qualification in librarianship, or information science, or equivalent


  • 2 years of post-qualification experience in a library or museum are preferable

Other specific requirements

  • on-the-job training is required

Career Path & Salary

Private Sector

Monthly Salary $15,000-$35,000

Monthly Salary $20,000-$50,000

Monthly Salary $30,000-$50,000

Monthly Salary $40,000-$90,000

Government Sector

Monthly Salary Master Pay Scale Point 14-27

Monthly Salary Master Pay Scale Point 28-33

Monthly Salary Master Pay Scale Point 34-44

Monthly Salary Master Pay Scale Point 45-49

*For more details on Civil Service Pay Scales, please visit website of the Civil Service Bureau.

Work Environment

  • Assistant Librarians work in public libraries, or school or university libraries. They generally work indoors and spend much of their time at public service counters. They usually work in recreational venue/ cultural centre. They work shifts, in evenings, weekends or public holidays.


  • Bar code reader equipment - Barcode scanners
  • Cargo trucks - Bookmobiles
  • Magnifiers
  • Mail opening machines - Mail opening equipment
  • Microfiche or microfilm viewers - Microfiche printers; Microfiche readers; Microfilm readers
  • Microfiche reader printers - Microfilm printers
  • Multimedia projectors
  • Thermal book binding machines - Thermal book binders

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