Clerical skills
Secretaries must be able to perform typing, filing and record keeping
Secretaries
Descriptions & Duties
- Secretaries provide administrative support to management and the company. They have to conduct and organise administrative duties and activities, such as, to handle correspondences, schedule appointments, take minutes of the meeting, maintain files and records.
Generic Competencies
Physical Abilities
Physical abilities
- Physical strength
- Eye hand coordination / precision / dexterity
Importance:1 (Max:5)
Skill is rarely required
Technology Skills
Technology skills
- Computer literacy
- Application of technology
Importance:3 (Max:5)
Skill is basically required
Cognitive Abilities
Cognitive abilities
- Creativity
- Visualisation
- Logical thinking
Importance:4 (Max:5)
Skill is frequently required
Comprehension And Expression
Comprehension and expression skills
- Reading comprehension
- Oral / written expression
Importance:4 (Max:5)
Skill is frequently required
Social Skills
Social skills
- Communication
- Negotiation
- Persuasion
Importance:4 (Max:5)
Skill is frequently required
Organisation And Execution Skills
Organisation and execution skills
- Planning
- Organising
- Judgement
- Decision making
Importance:3 (Max:5)
Skill is basically required
Problem Solving Skills
Problem solving skills
- Ability to solve simple and complex problems effectively and efficiently
Importance:3 (Max:5)
Skill is basically required
Management Skills
Management skills
- Leadership
- Management of finance / time / people / other resources
Importance:2 (Max:5)
Skill is occasionally required
Trade Specific Competencies
Communication skills
Secretaries must be able to communicate effectively with colleagues and external parties. They must have good command of spoken and written English and Chinese (Cantonese & Mandarin) .
Writing skills
Secretaries must possess good writing skills for preparing memo and reports.
General Requirements
Academic qualification
- Secondary school education. Completion of formal secretarial training courses is preferable
Experience
1 to 2 years' relevant working experience is preferable
Career Path & Salary
Private Sector
Monthly Salary $10,000-$20,000
Monthly Salary $15,000-$30,000
Monthly Salary $25,000-$45,000
Government Sector
Monthly Salary Master Pay Scale Point 4-15
Monthly Salary Master Pay Scale Point 16-21
Monthly Salary Master Pay Scale Point 22-27
Monthly Salary Master Pay Scale Point 28-33
Monthly Salary Master Pay Scale Point 34-39
*For more details on Civil Service Pay Scales, please visit website of the Civil Service Bureau.
http://www.csb.gov.hk/english/admin/pay/952.html
Related Education & Training
Work Environment
- Secretaries work in offices during regular business hours.
